Stop losing hours to meeting juggling and email overwhelm – your dedicated Timpi VA has it handled.
You know the feeling. You sit down to do some actual work but before you’ve even started, the emails have pulled you in. Then, there’s the back-and-forth of trying to find a meeting time that works, the calendar that’s somehow overbooked again, and the nagging sense that something important is buried somewhere in your inbox. It’s exhausting and none of it is why you do what you do.
A Timpi VA takes both off your hands. They’ll manage your inbox and your diary the way a brilliant PA would – proactively, intelligently and always with your preferences front of mind.
Diary management and email management are often treated as small tasks. They’re not. A poorly managed inbox means missed opportunities, delayed decisions and a constant low-level anxiety that’s hard to shake. An overloaded calendar means back-to-back meetings with no time to think, prepare or actually get anything done. Together, they’re two of the biggest drains on a professional’s day – and two of the most valuable things to hand over.
A Timpi VA will manage your inbox the way a brilliant EA would; triaging, actioning and drafting so you only see what genuinely needs you. And, they manage your diary with the same care. They’ll protect your time, prevent conflicts and make sure your day is structured around your priorities, not everyone else’s.
Keeping a close eye on your inbox throughout the day, sorting emails by urgency and category so the right things get your attention and everything else is dealt with.
Writing and sending replies on your behalf, in your voice, so your inbox keeps moving even when you’re not at your desk.
Keeping track of what you’re waiting on and following up at the right moment, so nothing important gets lost in the back and forth.
Setting up filters, labels and rules so the right emails reach you automatically, and filing contracts, reports and important documents so they’re always easy to find.
Cutting through the junk by unsubscribing from emails you no longer want and keeping your inbox as close to zero as possible.
Handling all the back and forth of booking meetings on your behalf; confirming times, sending invites and making sure everyone has what they need before the call.
Blocking time for focused work, travel and preparation so your day isn’t just a wall of meetings, and your best hours are spent on your best work.
Sending join links, managing virtual meeting rooms and making sure everything is set up and ready before you arrive.
Making sure every meeting works for everyone involved, wherever in the world they’re joining from.
Following up with attendees 24 hours in advance to confirm attendance and prevent last-minute no-shows or changes.
Setting up and managing board meetings, taking minutes and distributing actions and notes to all attendees afterwards.
Turning your post-call voice notes into CRM updates, to-do list entries or follow-up actions, so nothing from a meeting ever slips through the cracks.
Take the Timpi Time Calculator Quiz and find out how many hours of support you actually need.
You started checking emails first thing in the morning and now you can’t stop. Every evening, every weekend, every five minutes between meetings. A Timpi VA puts healthy boundaries back in place. They field what can be dealt with, flag what genuinely needs you, and give you your focus back.
When you’re running a business, the calendar fills up fast and nobody’s protecting your time but you. A Timpi VA manages your diary so back-to-back meetings stop being the default, you always have time to prepare, and you get to end the day feeling like you’ve actually moved something forward.
You need someone who understands how you work, who you’d want to hear from, and how your time should be prioritised. Your Timpi VA acts as a trusted extension of you: thoughtful, discreet and reliable.
Maybe you’ve been meaning to get on top of your inbox for months. Maybe you’ve just reached the point where something has to give. Wherever you’re starting from, we’ll get you set up quickly, with a VA matched to how you work.
A chaotic inbox and an overloaded diary have a lot in common; they both subtly take over your day before you’ve had a chance to do anything useful. With a Timpi VA managing both, late night email clearing and back-to-back meeting marathons become a thing of the past. Instead, you get a structured, breathing day, and the headspace to actually use it.
Every client is different. Some want their inbox triaged twice a day with urgent emails flagged and everything else handled. Others want full responses drafted and sent, meetings booked on the spot and a diary that protects their mornings for deep work. There’s no fixed template; your VA works to your preferences, your rhythms and your priorities. You tell us what a good day looks like, and we’ll help you have more of them.
Timpi VAs know their way around every major email and calendar platform and they bring the experience to use them properly. From setting up rules, filters and labels to managing complex multi-timezone diaries, they handle the technical side as confidently as the human side. If you already use AI tools to help with drafting or scheduling, your VA can work alongside them if required, adding the human judgement and personal touch that makes everything land the way it should.
Share your tasks, priorities and goals so we understand exactly how our virtual assistant services can help.
Give them access to your to-do list and systems so they can hit the ground running from day one.
Choose the hours you need and scale your support as your business or lifestyle evolves.
Track time, tasks and progress with transparent updates and shared visibility.
Relax knowing your trusted virtual assistant is keeping everything organised behind the scenes.
Whether your business runs on Outlook or Google, your VA will be equally at home in both. From managing your inbox and calendar to organising shared drives and coordinating documents, they’ll work within your existing setup without missing a beat.
Timpi VAs are experienced Slack users and can work within your existing workspace from day one. Whether it’s a dedicated channel for task updates, quick-fire communication or keeping your team in the loop, your VA slots into however you already use it.
For businesses that run on Teams, your VA can join calls, manage channels, coordinate documents and keep communication flowing. They’ll slot into your existing workflows without adding friction.
Your VA can work within CRMs like Monday.com and Salesforce to manage tasks, track project progress and keep your team’s to-do lists organised and up to date so nothing falls through the cracks and everyone knows where things stand.
Fyxer is an AI-powered inbox tool that can help with email drafting and prioritisation. Timpi VAs are familiar with the platform and know how to get the best from it if this is something already used in your work flow. But, they’ll always sense-check and refine any AI-generated output before it reaches you, so quality and accuracy are never compromised.Whether your business runs on Outlook or Google, your VA will be equally at home in both. From managing your inbox and calendar to organising shared drives and coordinating documents, they’ll work within your existing setup without missing a beat.
Your VA can use Grammarly to support proofreading and polish written communications making sure everything that goes out on your behalf is clear, professional and on-brand.
Timpi VAs are AI-aware and comfortable working alongside AI tools like Claude and ChatGPT when it’s helpful to do so. That said, we only use AI tools when a client specifically requests it. If so, every output is reviewed and sense-checked by your VA before it reaches you.
I have had a fair bit of experience with virtual PAs but at one point i had almost given up on the idea. Previous company had 4 consecutive PAs that didn’t hang around more than a month and didn’t hand over work and it was a real mess to sort out. Thankfully timpi have really stepped up and helped out. Already very impressed
After trying a couple of independent VAs we’ve found the agency set up Timpi offer a definite level above, matched with a VA perfect for our needs has saved us hours to focus on other tasks. We were always looking for more time in our days and that’s what we now have, big shout out to Nicola (though you can’t have her – she’s ours! 🙂 )
We have been using Timpi for over 12 months now and not quite sure how we managed without them before! We started with one VA and after 12 months took another on – two extra pair of hands is a big help for getting tasks done. They are a super friendly team and very proactive. If a VA is off on holiday and we need extra cover, Timpi also help to provide holiday cover from another of the team’s assistants. I can now focus my attention on building the business, knowing other important tasks are in the very capable hands of my amazing VA’s! Highly recommend!
Rachel has been an absolute gift – a massive help, doing everything I’ve asked with efficiency and competence, plus a lovely and kind attitude. She also anticipates new requests and tasks very helpfully, and is always wonderful to work with.
Our family worked with a PA from Timpi for several years. I don’t know how we would have survived otherwise; we have a small child and both adults run their own businesses so there was so much to organise across childcare, travel, housecare, deliveries etc. We were very well taken care of and have only nice things to say.
Working with Michaela at TIMPI was the best experience, and really was life changing. I can’t put into words how much TIMPI has done for me, my mental health, and my family! 100% recommend.
It can feel a bit odd at first, but most of our clients say they forget about it within a week. Your VA is a trusted, experienced professional who handles sensitive information as a matter of course. We also make sure you’re matched with someone whose working style feels comfortable to you, so it quickly starts to feel less like handing over access and more like having a brilliant colleague who happens to deal with your inbox.
Yes, and that’s really important to us. Your VA takes time to understand how you communicate; your tone, how formal or relaxed you are, who you’re writing to. Whether they’re drafting responses for you to send or replying on your behalf, the goal is always that nobody on the receiving end would know it wasn’t you.
At the start, you and your VA agree on how you like your time structured: which kinds of meetings you prioritise, how much breathing room you need between calls, when you do your best focused work. From there, they handle everything: scheduling, coordinating with attendees, sending reminders and protecting the parts of your day that matter. You just show up.
Your VA will always flag anything genuinely urgent to you straight away, through whatever channel suits you best – email, WhatsApp, your shared task list. You agree upfront what counts as urgent, and they’ll get to know your priorities quickly. Nothing important slips through.
Absolutely. Many of our clients use AI tools to help triage or draft emails, and our VAs are comfortable working alongside them. They add the human judgement that AI can’t – checking tone, spotting nuance, making sure what goes out actually sounds right. It tends to work really well together.
Our VAs are experienced across all the main platforms – Gmail, Outlook, Google Calendar, Apple Calendar and more. If you use something a little different, just mention it when we chat and we’ll make sure your match is comfortable with it before we introduce you.
You only ever pay for the time your VA actually spends on your inbox and diary. There’s no salary, no employment costs, and we’ll talk through what makes sense for your needs during your free consultation.
Most clients are up and running within a few days of their initial consultation. Once we’ve matched you with the right VA, we handle the onboarding and make sure everything is in place before they start. The goal is that from day one, it just feels easy.
